Dance Flurry Homepage Link Flurry Festival, Saratoga Hotel and City Center, 534 Broadway, Saratoga Springs, NY 12866

 

OPEN planning committee POSITIONS

 

The Flurry Festival is run by a hard-working committed team of committee volunteers dedicated to keeping traditional dance and music alive and well in our community. We occasionally seek local people of like-mind who are able to attend monthly meetings (usually in Colonie, NY), who can work independently, interact with a 30-person committee, and for some positions -- be comfortable overseeing a volunteer crew (scheduling, training).

Computer/Internet access is required for communications and using committee database. We prefer local residents of the Capital District/Saratoga Region (for meetings, and ease of travel to festival in case of bad weather).

Hours needed vary depending on position. All positions are part-time.

What do you get in return?

  • Two Full-Weekend passes (one for you, one for a guest).
  • A room (you pay) at the Hilton Hotel *if position requires you to be working during the Flurry.*
  • A parking pass at the Hilton Hotel if working the festival weekend.
  • A way to be part of -- and help others enjoy -- one of the biggest and best dance & music festivals on the East Coast!

If interested in any positions below, please contact our _ _.


 

OPEN COMMITTEE POSITIONS:

 

1. PROGRAM CURATOR

Click to read full Job description details. The Program Curator is a paid contractor who manages all aspects of the artistic programing for the Flurry Festival. The candidate will shadow the current Program Curator for the 2018 Flurry Festival and assume full responsibility for programming for the 2019 Flurry Festival. Pay is negotiable.

Please read full job description before responding.

Contact: __ __

 

2. ON-SITE TICKET SALES CO-CHAIR

Duties: Will train. Coordinate on-site ticket sales for Festival weekend. Order wristband tickets. Distribute and track tickets to pre-festival sales crew. Set up schedules and train On-Site Ticket volunteers (approx: 25). Set up On-Site Ticket Sales area in the City Center Lobby (Friday of festival). Supervise On-Site Ticket Sales staff. Produce a ticket sales report after the festival. Works with Admin. Director, Finance Director and other Ticket Sales Crew Chief.

Requirements: LOCAL to Capital Region. Dependable, detail-oriented, able to learn ticket process and train volunteers on register (register experience not required).

Time Involvement: Approx. 100hrs (50 pre-, 50-festival/post-festival. Usually Nov.- Feb. Works the festival weekend, but can schedule volunteers so you have time to go to events.

CONTACT: _ _ for more details.

 

3. SET-UP/CLEAN-UP CO-COORDINATOR

Works with the current Set-up Clean-up Coordinator pre-, during, and post-festival, and with other committee members, and with approx. 60 crew volunteers.

 

   The ideal candidate:

  • Should be invested and committed to the success of the Flurry Festival
  • Preferably local to the NY Capital District
  • Be willing and available to meet and work with current Coordinator within a mutually agreed framework -- and attend the monthly Planning Committee meetings, as needed.
  • Enjoy meeting with service providers/vendors and the Set-Up/Clean-Up Volunteers to facilitate and coordinate their provision of needed services.
  • Have access to a computer (for email, and Internet access to festival committee program), and have, or be willing to learn, computer programs based on MS Excel, MS Word.
  • Not required --but -- being licensed/skilled in driving the rented U-Haul 10 ft. box truck is a plus.

    Duties Pre-Festival:

  • (Re)Establish contact and meet with local service providers, and if needed, concretize expectations and/or contractual agreements.
  • Using Festival committee program/database -- create a roster of crew volunteers from applicant pool. Contact applicants during application, confirmation and scheduling processes.
  • Create schedules to document on-site setup/cleanup activities, and individual volunteer’s schedule.

   Duties during Festival Weekend:

  • Be available during the Festival to resolve challenges.
  • Supervise volunteer crew activities during Festival weekend.
  • Check/Confirm that all installed units/systems are intact and operational.
  • Assist in the supervision of setup and/or cleanup activities.

   Duties Post-Festival:

  • Assist in the supervision of cleanup activities.
  • If needed, assist in the return of rented equipment.
  • Contribute to the report to document/review the Set-up/Clean-up activities.

   If interested, please contact: _ _ for more information.

 

4. PROGRAM BOOK AD SALES CO-CHAIR

Duties: Help with ad sales for Flurry program book (via phone, email, in-person visits). Assist committee chair in contacting past, and new, businesses; collecting ads, and/or tracking ad information to send to layout.

Requirements: Will train. *Local to Saratoga region* preferred. Looking for detailed-oriented person, good personality. Sales experience helpful, but not necessary. Many ads are repeat business.

Time Involvement: Part-time, pre-festival (Nov-January).

CONTACT: _ _ for more details.

 


IN GENERAL: If you are interested in joining the committee and no position is listed above (or none of the above fit your interests), please contact our _ _ to see what opportunities there may be for you.

If you are looking for an opportunity to learn about the behind the scenes action of the festival, or just want to lend a hand here and there and be called upon if needed, there are many opportunities for you! (See our Volunteer page or contact the Admin Director.)

 

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