If you are scheduled to perform, and must cancel, contact our _ _ immediately.
If you need help to make changes to your *submitted* application (member names, contact or session info, etc.), contact , or call 518-384-3275.

PERFORMER APPLICATIONS -- * APPLICATIONS ARE CLOSED FOR 2012*

(Applications are open from Mid-April to Mid-September)

TYPE OF EVENTS WE LOOK FOR . . .

TRADITIONAL DANCES and INSTRUCTION for beginners, intermediate, and experienced levels -- for sessions such as contra, swing, Latin, English Country, square, Celtic, French-Canadian, Cajun, Zydeco , international folk dance, etc.
Hands-on WORKSHOPS in dance, music, instruments, vocal/singing, storytelling, body movement (yoga, improv), etc.
FAMILY/CHILD, and TEEN-oriented sessions in dance, music, storytelling, singing, body movement, concerts, performances.
PRESENTATIONS/DEMOS of traditional music, song, dance, instruments.
CONCERTS/PERFORMANCES/GROUP SINGS for general audience, and/or children/family.
MUSIC JAM LEADERS for styles such as: Irish, Old-Time, English Country, Cajun, Contra tunes, French-Canadian, Blues, Swing, etc.

INDIVIDUAL & GROUP SCHEDULES*

View Group Schedule -- Shows all sessions for that group, and also includes any Group member performing w/o the rest of the group in another session (if they play with another band, or they are in a "styles" or other workshop).

View Individual Schedule -- Lists every performer's schedule, by individual name, no groups listed.

* If you need to make changes concerning your schedule, contact the , immediately.

(You can print your schedule by using your browser's "print" command.)

You are responsible for telling all your group members the dates, times and locations they are to perform.

PERFORMER HOUSING

Scheduled performers traveling from out of the area may be housed either in a local hotel or in local residents' homes. If you can stay with friends or relatives in the area, it will help us. Let us know if this is the case. Performers will be notified of their housing assignments well in advance of the festival. In most cases, the type of housing will be specified in the contract, and the actual housing assignment will be made about a month before the festival. Please contact the _ _ with any questions about housing. Thanks!

STAGE DIAGRAMS & INSTRUCTIONS

Scheduled bands and groups performing on a large stage area must fill out a Stage Plot Diagram.

Callers & workshop leaders do not need to fill out a stage form.

*We request that you use our stage plot diagram and suggested notation.*

Mark the layout and needs of your group on the form, then mail the stage plot diagram, as soon as possible, and no later than January 9, 2012, to the address listed on the form.

- Download Stage Diagram & Instructions

PERFORMER SALES

We provide a Festival Sales Table as a service to our performers, where scheduled performers may offer merchandise -- cds, dvds, tapes, music books.

IMPORTANT: Please download the Performer Sales Instruction Letter and review it thoroughly.

In it you will find:

• Instructions on filling out the Inventory Sales Form
• Check-In and Check-Out times for inventory
• Festival pricing requirements
• Product REGISTRATION Number and pre-festival sticker information.

Please use our Sales Inventory Form to list all your items and prices for each. Fill it out (print NEATLY), and return by February 9, 2012. Timely return of your Sales Form helps the process go quickly, from product check in, to the time you collect your items and sales funds.

Questions? , or call (518) 399-3010.

Download 2012 Performer Sales Instructions

Download 2012 Sales Inventory Form

PROGRAM BOOK ADS

We offer ad space in our Program Book at a discount for scheduled festival performers. All ads must be black & white, camera-ready copy, and be received by January 4, 2012. View Sample Ad Sizes, then fill out an Ad Form and mail your request, and payment.

Download Performer Ad Form.

Questions? Contact our .

arriving at the festival

HOTEL & cITY CENTER FLOOR PLAN / VENUES LIST

You may review the Saratoga Hilton and City Center floor plan to familiarize yourself with the Festival layout. New this year, are two large dance rooms -- Meeting Room 1 (downstairs), and Meeting Room 2 (upstairs - via elevator/escalators/stairs).
See:
Saratoga Hilton/City Center Floor Plan
View Festival Venues (venue addresses, photos, descriptions)

PERFORMER PARKING

Please arrive EARLY, as parking can be difficult to find. Hilton Hotel parking and City Center Parking lots are FREE and are off Maple Ave (turn from Broadway onto Ellsworth Jones Place at the City Center, and then left onto Maple Ave (behind City Center). City Center lot is on the right, Hotel entrance is just up the street on the left. Public Parking lots and street parking locations can be found on the PARKING/VENUE MAP below.
The city WILL TOW CARS that are illegally parked. You must obey any snow emergency regulations during bad weather, or streets with alternate day parking. The Flurry Festival, its organizers and/or the DanceFlurry Organization are not responsible for towed cars or parking fines.

See: 2012 Parking & Venue Map

PERFORMER CHECK-IN

Performer Check-In table is located in the City Center Lobby. Sign in at Performer Sign-in Table to pick up your wristband (ticket) and Name Tag. Your wristband MUST be worn at ALL TIMES during the festival to allow you to enter rooms where you are performing. Your Guest (one per performer) must check-in at the Performer Check-In table and wear their wristband/ticket at all times.

UNLOADING EQUIPMENT/INSTRUMENTS

Loading areas are not for long-term parking. Please check for and obey parking signs. Vehicles left beyond the allowable time limits may be towed. (Instrument Check is down the hall, to the left of the Hotel Desk, when facing the desk.
LOADING AREAS:

•  Hotel Main Entrance "circle," via parking enterance off Maple Ave/ (10 min)
•  Front of the Hotel on Broadway (10 min)
•  Loading dock behind City center. (Large bands, esp.)
•  If necessary -- City Center pull-in on Ellsworth Jones Place (10 min). This is also the Shuttle Bus pickup spot. Please use other loading areas, if possible.

If you require assistance unloading/loading: Our Setup staff and volunteers will be available at the door of the City Center to help you unload when you arrive, or ask fo help at the INFO TABLE in the City Center lobby. If you need to move equipment from one venue to another, and need assistance, please let us know when you check in.

SALES TABLE

After checking in, please bring your sales merchandise to the Festival Sales table, located in the Hotel Gallery (around the corner, and down the hall from Check-in). If you did not send in a list of itemized merchandise before the festival (see "Performer Sales" above), you must bring a copy of an itemized list with you with item descriptions, prices, etc. PLEASE REMOVE ANY OLD PRICE STICKERS from your inventory.

INSTRUMENT CHECK

Available for anyone attending the Flurry (not just performers), located at the end of the hall, to the LEFT of the Hilton Hotel lobby as you face the front desk (past Broadway 1/2/3). Instruments ONLY. No coats, boots, etc. Click Here for location, hours and other details.

PRACTICE AREAS

Due to limited space, there is no "practice area" or "green room" at the Festival. The "Quite Room" is NOT a practice area, nor are Instrument Check rooms. (If you or one of your band mates is staying at the Hilton Hotel, please use your room as a practice area. No playing in hotel rooms, upper hallways, or stairwells after 10pm). We expect that you come "ready to roll," though pre-session tune-ups are necessary. If you find a spot to prepare for your session, we ask that you do not disturb any nearby workshop sessions (sound does go through closed doors). Please, no playing in the Workshop halls in the Hotel during session hours.

PERFORMER & VOLUNTEER HOSPITALITY (Wedge Room)

The Wedge Room is located behind the main ticket sales table in the City Center lobby, and is open only during City Center hours. This room is closed to the public. PLEASE WEAR YOUR NAME TAG AND WRISTBAND, so that we may identify you as one of our Performers.

The Wedge Room offers Performers/Volunteers/Staff:

8a.m. - Coffee and bagels Saturday and Sunday morning -- until we run out. Cooking appliances are NOT allowed in this area. (Lunch and dinner may be found at either the Hotel Buffet, City Center Snack Shack, Vendors in City Center Lobby, Hotel Restaurant (off Hilton Gallery) or in restaurants and cafes in Saratoga along Broadway and side streets within walking distance from the City Center. See Program Book Ads for dining locations)
An area for coats and boots, at your own risk -- please keep important personal items with you or in your room. The DanceFlurry Organization, Festival or City Center are not responsible for items left in the Wedge Room, or anywhere in any Festival venue.
A curtained area for costume changes -- please do not use the changing area for rehearsals, and let our Program Director know if you require space for costume changes.

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