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Hotel & City Center Floor Plan
Scheduled Performers: Please review this entire page.
Questions? contact: _
or call:(518) 384-3275, Or contact our
, Peter Davis.
2017 PERFORMER APPLICATION -- opens MAY 1st, 2016
NEW Application/Registration is required each year (keeps our records updated - thanks!).
*Scheduled* Performers: If you need to make changes to your application, and need help, contact Flurry Info at the phone number or email address above.
APPLICATION NEEDS & PROCESS:
We accept a certain amount of performers from the online applications, and others are recruited by our Program Director and Planning Committee.
We expect performers to be willing to share time in some multi-performer "style" sessions that we create.
It is best to apply early and offer several ideas for each group or solo performer you represent.
TYPE OF EVENTS &/or WORKSHOPS WE NEED:
- DANCE BANDS -- to play for squares, swing, blues, Latin, English Country, Celtic, French-Canadian, Cajun, Zydeco, American and international folk dances (i.e. Indian, Middle Eastern, European, African, Chinese, Russian, etc.)
- DANCE INSTRUCTORS/LEADERS -- for contra, square, swing, Latin, English Country, Celtic, French-Canadian, Cajun, Zydeco, International folk dance, etc., . . . or something new!
- Hands-on "How-To" WORKSHOPS -- in different dance genres, in music & instrument instruction (string, percussion, wind instruments, etc), in vocal/singing instruction, storytelling, body movement (yoga, improv), etc.
- FAMILY/CHILD, and TEEN-oriented sessions --in dance, music, storytelling, singing, body movement, concerts, performances, etc.
- PRESENTATIONS/DEMOS -- of traditional music, song, dance, instruments.
- CONCERTS/PERFORMANCES/GROUP SINGS -- for general audience, and/or children/family -- as entertainment or group participation.
- OPEN MUSIC JAMS -- for various styles such as Irish, Old-Time, English country, Cajun, contra tunes, French-Canadian, blues, swing, jug band, etc.
- STEP 1: Sign In to create your online Account (covers ALL your groups/performers IF THE CONTACT INFORMATION will be the same for all). Your Flurry Application/Registration is based on your email address.
-- You will be asked to verify your email address, return, and sign in again.
- STEP 2: fill out the "CONTACT INFO" page
- STEP 3: fill out "GROUP/ SOLO PERFORMER(s)" page for any/all groups/solo performers you represent.
-- Create each only ONCE on this page (No duplicate listings, please)
-- Informaiton is used for Program Book (do not put Session information in Group description.)
- STEP 4: Go to "SESSION IDEAS" page, select your Group or Solo Performer, and fill out Session form.
-- Create several session ideas for each Group or Solo Performer.
-- Do not put several session descriptions into one session form (each session needs its own title, description, time, etc.). Create as many ideas as you wish for each Group/Performer.
- STEP 5: Submit your Application. If error messages appear, please fix the problem and resubmit. Information is added directly into our database.
- For help, contact
SCHEDULES -- GROUP & INDIVIDUAL
Band/Group Leaders -- Tell all your group members the dates, times and locations they are to perform. You may print your Group schedule using your browser's "print" command.
Go to: Group & Individual Schedules online (currently not available)
-- Selecting "Individual" tab shows each seperate performer's schedule.
-- Selecting "Group" tab shows events and times for ALL your group's members -- including those members doing a workshop (apart from the group) -- OR -- those members who are in a second, or third group.
-- Selecting "Sessions" tab shows all Sessions, by Title, and all performers in that session, including those from other groups. (i.e.... a dance band will see who the caller is for that event).
Schedule subject to change -- check back before the festival for updates to your schedule.
Scheduled performers traveling from out of the area may be housed either in a local hotel or in local residents' homes. If you can stay with friends or relatives in the area, it will help us. Let us know if this is the case. Performers will be notified of their housing assignments well in advance of the festival, and may be specified in the contract. Actual housing assignment will be made about a month before the festival. Please contact the _
_ with any questions about housing.
STAGE PLOT DIAGRAMS
You MUST use the Flurry's Stage Plot form and notations, if one is required. We will SEND you the form to fill out and return, usually with your contract. If you receive a stage plot, please read the instructions, fill out the form and return it promptly (with your contract, if sent at the same time).
With 15 min changeovers between dances, we need to use the same form for each group (rather than figure out specific notations on everyone's own pre-made plot diagrams).
PERFORMER SALES MERCHANDISE
A Festival Sales Table is provided as a service to our scheduled performers, where they may offer merchandise -- cds, dvds, tapes, music books.
Please read the Performer Sales Instruction Letter thoroughly (see link below).
In it you will find:
• how to fill out the Inventory Sales Form
• Inventory Check-In and Check-Out times
• Festival pricing requirements
• Product REGISTRATION Number and pre-festival sticker information
Please use our Sales Inventory Form to list all your items and prices for each.
Fill it out (either editable .pdf file, or print/mail form). DEADLINE -- February 5, 2016.
Timely return of your Sales Form helps the process go quickly, from product check in, to the time you collect your items and sales funds. (You can pre-sticker your product. See Instructions for details.)
Download Performer Sales Instructions (currently not available)
Download Sales Inventory Form (currently not available)
NOTE: Form is editable pdf format -- download & save w/your name in subject line, then fill out saved form, save again so you keep a copy, and email the filled in form to the email address on the form.
(If printing the form on paper, be sure to have printer set on "landscape" format. Mail to address on the form.)
Questions? Contact our _
, or call (518) 399-3010.
PERFORMER PROGRAM BOOK ADS
We offer discounted ad space in our Program Book for scheduled festival performers.
All ads must be black & white, camera-ready copy, and be received by deadline date (first week in January).
View Sample Ad Sizes -- then fill out an Ad Form and mail your request and payment.
Download Performer Ad Form (currently not available)
arriving at the festival
HOTEL & cITY CENTER FLOOR PLAN / VENUES LIST
Review the Saratoga Hilton and City Center floor plan to familiarize yourself with the Festival layout for ticket/check-in locations, dance halls, workshop rooms, etc. (Events in Meeting Rm. 2 are on second floor, off the City Center Lobby.)
See: Saratoga Hilton/City Center Floor Plan
View Festival Venues (venue addresses, photos, descriptions)
Please arrive EARLY, as parking can be difficult to find. Hilton Hotel parking is for Hotel Guests. City Center Parking lot (behind City Center) is free. Both are off Maple Ave (turn from Broadway onto Ellsworth Jones Place at the City Center, and then left onto Maple Ave (behind City Center). City Center lot is on the right, Hotel entrance is just up the street on the left.
Public Parking lots and street parking locations can be found on the PARKING/VENUE MAP on the DIRECTIONS page.
The city WILL TOW CARS that are illegally parked, or blocking access areas or cars/trucks. You must obey any snow emergency regulations during bad weather, or any signs on streets with alternate day parking. The Flurry Festival, its organizers and/or the DanceFlurry Organization are not responsible for towed cars or parking fines.
(See Also -- "Unloading" section, below.)
Located in the City Center Lobby. Sign in at Performer/Staff/Guest Sign-in Table to pick up your wristband (this is your ticket) and Name Tag. Your wristband MUST be worn at ALL TIMES during the festival to allow you to enter rooms where you are performing. Guests must check-in at the Performer Check-In table and wear their wristband/ticket at all times.
Loading areas are not for long-term parking (10 min time limit, please). Please check for and obey parking signs. Vehicles left beyond the allowable time limits may be towed.
Do not leave your vehicle in a loading area or Fire Lane while performing.
• Hotel Main Entrance "circle," via parking lot entrance off Maple Ave. This is a Fire Lane. Do not block.
• Front of the Hotel on Broadway (small pull-in area)
• Loading dock behind City center (for large bands, etc. MUST move car after unloading.)
• City Center pull-in on Ellsworth Jones Place. 10 min. limit. This is the Taxi Stand area. Please use other loading areas, if possible. Do not block the Taxi Stand.
Assistance available -- unloading/loading: Our Setup staff and volunteers will be available at the door of the City Center to help you unload when you arrive. Ask for help at the INFO TABLE in the City Center lobby. If you need assistance to move equipment from one venue to another, please let us know when you check in.
SALES TABLE -- CHECK-IN MERCHANDISE
If you did not send in a list of itemized merchandise before the festival (see "Performer Sales" above), you MUST bring a copy of an itemized list with you with item descriptions, prices, etc. PLEASE REMOVE ANY OLD PRICE STICKERS from your inventory.
FRIDAY 4PM-11:30PM -- MERCHANDISE CHECK-IN is located in the Hilton Hotel Boardroom, to the LEFT of the Hotel Lobby Desk (as you face the desk), and down the hallway. Boardroom is on your left, half-way down.
SATURDAY 9AM-12:30PM -- Bring merchandise to the Festival Sales table, in Hotel Gallery, across from Hotel Lobby stairway.
Instruments ONLY. Available for all musicians attending the Flurry (not just performers). Sorry, no coats, boots, luggage, food, etc., due to space issues.
PLEASE -- NO eating, sleeping or practice sessions in the instrument room. This goes for ALL performers.
** NEW LOCATION: Saratoga Hilton Hotel, off lower lobby -- behind the Performer Sales area (old "High Rock" room).
Access to the left of the Performer Sales / DFO tables, near the Restaurant hallway.
Click Here for Check-In RULES and tips.
Instrument Check Hours:
Friday: 4pm - 12:30am
Saturday: 9am - 12:30am
Sunday: 9am - 6:30pm
There is no designated "practice area" or "green room" at the Festival, due to lack of space. DO NOT use INSTRUMENT CHECK or the QUIET ROOM for practice, please! If you or one of your band mates is staying at the Hilton Hotel, please use your room as a practice area. (No playing in hotel rooms, upper hallways, or stairwells after 10pm). We expect groups to arrive "ready to roll," but understand pre-session tune-ups and rehearsals are necessary, but our space is very limited. Please, no playing in the Workshop hallways (hotel fire code), or in areas where it will disturb a workshop/dance in session (i.e. Pavilion Hallway, close to the Pavilion sessions).
PERFORMER & VOLUNTEER HOSPITALITY (Wedge Room)
The Wedge Room is located behind the On-Site Ticket Sales table at the end of the City Center lobby, and is open only during City Center hours. Closed to general public. PERFORMERS/VOLUNTEERS/STAFF MUST WEAR FESTIVAL NAME TAG AND WRISTBAND to enter this area.
The Wedge Room offers:
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- 8a.m. - Coffee and bagels Saturday and Sunday morning -- until we run out. Cooking appliances are NOT allowed in this area. (Lunch and dinner may be found at either the Hotel Buffet, City Center Snack Shack, Vendors in City Center Lobby, Hotel Restaurant (off Hilton Gallery) or in restaurants and cafes in Saratoga along Broadway and side streets within walking distance from the City Center. See Program Book Ads for dining locations)
- An area for coats and boots, at your own risk -- please keep important personal items with you or in your room. The DanceFlurry Organization, Festival or City Center are not responsible for items left in the Wedge Room, or anywhere in any Festival venue.
- A curtained area for costume changes -- let our Program Director know if you require space for costume changes. Please -- do not use the changing area for rehearsals.