A volunteer committee of roughly 30 individuals work with Festival Managers and are committed to producing a welcoming event of traditional dance, music, instruction and entertainment for all ages.
The Flurry Festival is looking for new Planning Committee chairs! These are volunteer positions on the committee which plans and produces the Flurry Festival.
Joining our planning and operations committee is an opportunity to be a part of the passionate and hard working bunch who bring one of the largest folk dance festivals in North America/Turtle Island to life! If you love folk dance, enjoy organizing, and want to be a part of creating inclusive spaces for people to come together in community, then you would be a great fit for our planning committee!
Please send any inquiries to our Administrative Manager and head of the Planning Committee, Danielle.
Current Vacancies on the 2023 Flurry Festival Planning Committee:
- Performer Housing Chair (June only)
- Parking Coordinator (June only)
- Camping Crew Coordinator (June only)
- Site Security Crew Coordinator (June only)
Notes for all committee positions:
- Planning Committee meetings take place at 7 pm ET on the 3rd Tuesday of the month (regular attendance at committee meetings is ideal but not required)
- Committee members get free access to the festival
- Each role has varying degrees of time commitments. Contact Danielle if you would like to discuss or learn more about the available positions.
Open Planning Committee Positions:
Performer Housing Chair (June)
Our Performer Housing Chair performs an integral role in the behind-the-scenes of the festival. This role works with local hotels and the Tourism Bureau, Discover Saratoga, to secure hotel rooms for our artists and sound professionals. Our previous Performer Housing Chair will pass on their process, email templates, and contacts for the February Festival. The June festival will require exploration of, and outreach to, new hotels due to the new location.
***This role may shift slightly this year because of the changes we’re making with our two-festival model. So the Performer Housing Chair will be working with Danielle, our Administrative manager, to establish what this looks like this year.
Performer Housing Chair duties in a typical year include the following.
- Developing and continuing relationships with Lodging Venues ( hotel, motel, Bed & Breakfast, Inn, etc.) and requesting 2 nights of free lodging for performers/sound professionals of the Flurry Festival.
- Following up with free advertising, complimentary tickets, posters/program booklets to each housing venue in person.
- Providing a spreadsheet of information on each successful request so that administrators can match lodging with performers’ needs.
Parking Coordinator (June only)
This year the Flurry Festival is holding a brand new outdoor festival in June at the Schaghticoke Fairgrounds, which means we have some new roles to fill! The Parking Coordinator works under Site Services and will help plan and manage all things parking-related, ensuring our festival goers have a smooth first point of entry to the festival. Our Site Services Committee is run by two fabulous volunteers who will work closely with the Parking Coordinator to create a parking plan. Parking Coordinator duties include:
- Working with the Site Services Committee Chairs to map out a parking plan at Schaghticoke Fairgrounds. This will include looking at traffic flow, identifying the best points of entry for cars, and working with other committees to establish the best routes for festival-goers to enter the festival from the parking lots.
- Working with the Site Services Chairs to establish a parking and traffic flow plan for festival-goers who are camping during the weekend.
- Working with the Site Services Chairs to create infrastructure (signs, markers, etc) to make parking traffic run smoothly.
- Working with the ticketing committee to establish the order of operations for incoming festival-goers.
- Scheduling and overseeing a volunteer crew that will oversee parking during the festival.
- Be on site Wednesday and Thursday before the festival to set up the parking areas and on Monday after the festival to tear down any parking related infrastructure.
- Be available for the entire run of the festival to manage volunteers and to work with the Site Services Chairs to handle any issues that may arise.
Camping Crew Coordinator (June only)
This year the Flurry Festival is holding a brand new outdoor festival in June at the Schaghticoke Fairgrounds, which means we have some new roles to fill! The Camping Coordinator is a subset of Site Services and will help manage our camping support volunteers.
- The Camping Crew Coordinator will need to be present for the entire run of the festival to manage volunteers, troubleshoot any issues, and liaise with our campers to ensure they have a positive camping experience.
- The Coordinator will work with our Site Services leads to coordinate, schedule, and oversee volunteers in the camping area at Schaghticoke Fairgrounds.
- The Coordinator will work with Site Services to understand the layout and traffic flow for camping, how assigned spots are accessed, where amenities are located, and any other big-picture information needed to guide volunteers and answer questions.
- The Camping Crew (which this role will be overseeing) has the following responsibilities:
- Helping festival goers find their campsite or RV site and helping them get set up with electricity and water if needed.
- Being present to answer questions and troubleshoot any issues in the camping area.
- Directing people to the late night music camping area if they would like to jam, and ensuring quiet camping stays quiet.
- Coordinating with ticketing to manage the list of people who have paid for a campsite.
- Assisting with campsite tear-down and cleanup.
- The Schaghticoke Fair will be marking camp sites, so this will not be a part of Camping Crew duties.
Site Security Crew Coordinator (June only)
The Site Security Crew is responsible for ensuring certain areas or buildings are secured at certain times throughout the festival. This includes ensuring areas such as vendors or instrument check are locked before volunteers sign off for the day. The Site Security Crew Coordinator is a subset of Site Services and will work directly with our Site Services Chairs to establish what our building and site security needs will be for the first time running an outdoor festival. This role may include coordinating with our Camping and First Aid Crews to ensure that we’re providing a safe experience for our festival goers. Most of the work in this role will be scheduling volunteers to be present at certain areas that are closed to the general public, establishing what areas we need to be locked and when, and interfacing with other committees and vendors to establish what areas need to be closed to the public. The Site Security Crew Coordinator will need to be present for the entire run of the festival to manage volunteers, and troubleshoot any issues that may arise.